Vendor Registration Policy & Code of Conduct

1. Purpose

This policy sets out baseline requirements for vendors, suppliers, service providers, contractors, consultants and other business partners registering with or supplying goods or services to AMNETWORK (OPC) PRIVATE LIMITED (“AMNETWORK” or “the Company”). It supports transparent procurement, reliable delivery, fair business practices, confidentiality and compliance with applicable laws.

2. Scope

This policy applies to prospective and approved vendors supplying goods or services to AMNETWORK unless a separate written agreement specifies otherwise. Registration does not guarantee approval, purchase orders, minimum business volumes or continuing engagement.

3. Vendor Registration and Verification

Vendors must provide complete, accurate and current information. Depending on the transaction, the Company may request legal business name and constitution; PAN and applicable GST details; business address and contact details; bank account details and supporting proof; authorized representative details; Udyam/MSME registration where applicable; relevant licences, certifications and qualifications; and other documents reasonably required for verification.

Vendors must promptly notify AMNETWORK of changes to legal name, ownership, address, tax status, bank details or authorized representatives. The Company may verify information and request further documents. Materially inaccurate, incomplete, misleading or unverifiable information may result in rejection, suspension or withdrawal of registration.

4. Vendor Approval and Vendor Code

A vendor becomes approved only after the Company completes its review and communicates approval. Upon approval, AMNETWORK may assign a unique Vendor Code. Vendors must quote it in relevant invoices, quotations, correspondence and other documents requested by the Company. The Vendor Code is an identification reference only; it is not a purchase order, guarantee of work or authorization to incur expenditure on behalf of AMNETWORK.

5. Purchase Orders and Scope of Work

Vendors must not begin chargeable work or dispatch goods unless authorized by an applicable purchase order, work order, contract or other written authorization issued by an authorized Company representative. Vendors must confirm scope, specifications, quantity, price, delivery schedule and taxes; obtain written approval for changes; avoid representing themselves as Company agents; and obtain prior written approval for subcontracting where required by the agreement. Conflicting terms must be resolved in writing.

6. Quality, Delivery and Performance

Goods and services must conform to agreed specifications, quality standards, safety requirements and delivery schedules. Vendors should maintain quality controls, promptly report delays or defects, correct non-conforming deliverables under the applicable agreement, and cooperate with reasonable inspections and performance reviews. Repeated quality failures, avoidable delays or contractual non-performance may lead to corrective action or suspension of future orders.

7. Pricing, Invoicing and Payments

Prices, payment milestones, credit terms and other commercial conditions will be stated in the purchase order or written agreement. Invoices must be accurate and supported by required documents, including where applicable vendor legal name and Vendor Code, invoice number and date, purchase order/work order reference, description and value of goods or services, applicable tax/GST details, bank details and supporting records. Payment will be processed under agreed terms after receipt and verification of required invoices and supporting documents, subject to applicable law. Discrepancies may require clarification; statutory deductions or withholding will be handled as applicable.

8. Ethical Conduct and Anti-Bribery

Vendors must act honestly and professionally. They must not offer or accept bribes, kickbacks or improper benefits; falsify invoices or records; engage in fraud, collusion or bid manipulation; or use confidential Company information for improper gain. Potential conflicts of interest must be disclosed promptly to AMNETWORK.

9. Confidentiality and Data Protection

Vendors must protect confidential business information, including commercial terms, customer information, technical materials, credentials and non-public operational information. Information may be used only for authorized purposes and accessed only by personnel who need it. Vendors must apply appropriate safeguards, avoid unauthorized disclosure, promptly report suspected loss or misuse, and return or securely delete information when required, subject to lawful retention obligations.

Where vendors process personal data for AMNETWORK, they must follow applicable data-protection laws, contractual instructions and agreed security requirements. A required data-processing agreement must be executed before processing begins.

10. Intellectual Property

Ownership and permitted use of designs, software, reports, documents, inventions, deliverables and other intellectual property will be governed by the applicable contract or written agreement. Vendors must not use AMNETWORK’s name, logo or trademarks in advertising or publicity without prior written authorization.

11. Legal Compliance, Labour and Safety

Vendors must comply with laws applicable to their activities, including relevant tax, labour, employment, environmental, health, safety and licensing requirements. Vendors must not engage in unlawful discrimination, harassment, forced labour or child labour. At Company or customer premises, vendors must follow site access, safety, security and conduct requirements. Vendors remain responsible for their personnel and subcontractors subject to the applicable agreement and law.

12. Records, Audit and Verification

Vendors must maintain accurate transaction records and provide relevant supporting documentation when reasonably requested for verification, audit, compliance or dispute resolution. Audit and inspection rights are subject to applicable law and contract.

13. Complaints and Reporting

Vendors should report suspected fraud, bribery, data breaches, serious misconduct or policy violations using the Company’s official contact details. The draft policy’s contact email and registered/business address must be completed before publication. Reports will be reviewed appropriately. Good-faith reporting should not result in retaliation, subject to applicable law and legitimate investigation requirements.

14. Suspension, Rejection and Termination

Subject to applicable law and contract, AMNETWORK may reject an application, suspend a vendor, stop placing new orders or terminate an engagement for false information, serious or repeated non-performance, fraud, bribery, unauthorized disclosure, material security or data-protection violations, loss of required licences or other material breaches. Where appropriate, the Company may request corrective action or provide an opportunity to respond. Notice, cure periods, payment obligations and termination procedures are governed by the applicable agreement and law. Suspension or termination does not automatically extinguish accrued contractual rights or obligations.

15. Policy Updates

AMNETWORK may revise this policy to reflect changes in operations, contractual requirements or applicable law. The current version will be made available through the Company’s designated channel or vendor portal. Material changes may require renewed acknowledgment.

16. Vendor Declaration and Acceptance

By accepting this policy in the registration form, the vendor confirms that submitted information and documents are true and complete to the best of their knowledge; that they have read and understood this policy and agree to comply with applicable requirements and relevant purchase orders, work orders and contracts; that they will promptly notify AMNETWORK of material changes to registration information; that registration or allocation of a Vendor Code does not guarantee business or orders; and that violations may lead to rejection, suspension or termination, subject to applicable agreements and law.

Policy number: AMN/PROC/POL/001 · Version: 1.0 (Draft for review) · Effective date and authorized signatory remain to be completed.